The Essential Landlord Checklist for Every Rental Property

Running a successful rental property requires organization, consistency, and attention to detail. Use this essential landlord checklist to stay on top of everything—from tenant screening to maintenance—while maximizing your rental income.

1. Tenant Screening

  • Collect rental applications with employment and income details.
  • Run credit and criminal checks (when legally permissible).
  • Contact previous landlords and personal references.
  • Keep all tenant records organized securely.

Tip: Use MyDoorsPro to manage all tenant screening and documentation in one place.

2. Lease Preparation

  • Prepare legally compliant lease agreements.
  • Include clear rent terms, rules, and responsibilities.
  • Collect and document security deposits properly.

3. Property Inspection & Maintenance

  • Conduct move-in and move-out inspections with photos.
  • Schedule regular property maintenance to prevent issues.
  • Document repairs and upgrades for accounting and legal purposes.

Tip: MyDoorsPro helps track maintenance requests, schedule reminders, and keep a detailed history of all property activities.

4. Financial Tracking

  • Track rent payments and due dates.
  • Record expenses for maintenance, utilities, and upgrades.
  • Generate financial reports to analyze profitability.

Tip: With MyDoorsPro, you can manage finances for all properties in one dashboard, making tax time easier and ensuring accurate ROI calculations.

5. Communication & Tenant Relations

  • Respond promptly to tenant inquiries and maintenance requests.
  • Document communications to prevent disputes.
  • Maintain positive tenant relationships for higher retention rates.

6. Legal Compliance

  • Stay updated on local landlord-tenant laws and regulations.
  • Ensure lease agreements and notices comply with legislation.
  • Keep organized records to protect yourself legally.

Conclusion

Using this landlord checklist ensures nothing slips through the cracks, saving you time, stress, and money. By staying organized, maintaining your properties, and keeping tenants happy, you set yourself up for long-term success.

Ready to simplify your property management? Try MyDoorsPro today to manage tenants, track finances, schedule maintenance, and more—all from one platform.